Conroe ISD
Central Warehouse
420 Cochran Conroe, TX 77301
936-709-7778 or 936-709-7780 fax 936-709-7775
Email Us:
Ellie Bergeron – Warehouse Supervisor
Michael Perry - Lead Person
Julie Perez - Lead Person
Mission Statement: To ensure the accurate and timely delivery of all district materials.
About us:
The Central warehouse is responsible for verifying, receiving and delivering items ordered on district purchase orders shipped to '727W'.
We carry various inventory items such as copy paper, A/V bulbs, ink jet cartridges, etc., which may be ordered via the Finance Plus system. A complete list is available on the link above.
Assessment & Evaluations and the Textbook Depts. coordinate with us for the delivery and/or pick up of their respective materials.
Directions
From I45, exit Hwy 105, go east toward downtown Conroe. Turn left on San Jacinto, turn left on Cochran. Enter the Maintenance Complex. We are the building that faces the gate.
Questions? Call and we'll do our best to answer them or direct you to the correct department. But please have a purchase order or requisition number.
Purchasing |
Chris Chambers |
936-709-7774 |
|
Custodial |
Lee Dowden |
936-760-7756 |
|
Fixed Assets |
Robbin Hosea |
936-709-7788 |
|
General Procedures:
Ordering Inventory - Warehouse inventory is processed daily. If a requisition is entered and approved by 2pm, it will be processed and delivered on your next scheduled delivery day. If an emergency arises, call and we will do our best to deliver it to you ASAP.
When ordering from the warehouse, be sure you are in '727W' for the Central Warehouse. The 'ship to' code will be your campus number. You may print a list of our inventory from the link above.
***You MUST hit the FINISH button when approving warehouse requisitions.***
***New***
Delivering - Delivery schedule is as follows:
North & East County - Mondays and Wednesdays
South County - Tuesdays and Thursdays
Fridays are designated for textbooks and special deliveries.
No delivery or pick up will be made without paperwork.
Warehouse paperwork: there are 5 basic forms used.
1. POLister - copy of the purchase order, this reflects items being shipped.
3. School Specialty Co. - copy of School Specialty, Sax Arts & Crafts, Hammond & Stephens, etc. orders.
5. Manifest - this is used to deliver items to multiple locations. (Ex. Child Nutrition, Curriculum, etc.)
You will always keep the pink copy as your receipt. (Except for the manifest, this will be sent to the department asking for the delivery.)
Note: On forms 1- 3 above, only the circled items are included in the delivery. You need to re-verify the contents of each box within 5 school days, not upon delivery. If there are any discrepancies, please contact the warehouse as soon as possible.
All items delivered through the warehouse are received on the Finance Plus system by the warehouse. It is NOT necessary for you to do so.
Processing: Merchandise is shipped to the warehouse when a purchase order is generated with the '727W' ship to code. Inspection, clarification, and documentation follow in an expedient manner. Problems such as damaged or incorrect items and duplications arise. Solving these problems is part of the process and delays do occur. We will work closely with the vendor, accounts payable and the appropriate campus to resolve any issues as soon as possible.
The following items should be delivered directly to your campus: live specimens, subscriptions, extremely heavy items such as weight room equipment and clay, trophies or any items needing to be installed. All software should go through TLC warehouse '728'.
Returns: If a return is necessary, call us @ 936-709-7778 and we will begin the return process.
Many times, problems with an order are better explained to the vendor by you.
When in contact with the vendor, be sure to ask for the following: who is paying for the return? -
Is a return authorization # required? - and - if the campus is paying - what address it is being returned to?
Pass this and any other pertinent information on to the warehouse. This will ensure your items are correctly returned and you receive the credit or replacement that is due. Keep us informed as we intermediate between Accounts Payable, the vendor and you.
***If it comes through the warehouse, it should be returned through the warehouse. ***
Fixed Assets Information:
All fixed assets over $5000.00 need to be tagged. If you have items, such as musical instruments, vehicles, etc. that are not already tagged, please contact Robbin Hosea. (see above) Our fixed asset tag-person will schedule a time to get the item tagged.
Equipment Truck Requests
We have two 20' box trucks which are used to haul equipment for bands, industrial arts or theater arts. Trips can only be taken after regular warehouse hours. You may still use one of our drivers if you have requested a rental truck. Please fax the request form with "rental truck" across top of form.
